The Seaside School, Inc. depends on the funds raised through Race Weekend to support the operations of the school. As we continue to elevate the weekend events and experience, we need 100% participation in our school community to ensure our success.
We are recruiting members of our Seaside School community to serve on the planning committee for the 2024 Seaside School Race Weekend (February 15-18th, 2023). This planning committee is instrumental in the success of the weekend. The committee volunteer positions vary in type, qualifications, and time commitment. Whether you are looking for a leadership volunteer role or want to give back but only have a few hours, we have something for everyone! Additionally, high workload times vary for every position. For example, the Corporate Sponsorship and Silent Auction Committees have the bulk of their work in the months prior to the Race, whereas, for example, the Road Crew and Volunteer Committees have the bulk of their work in the weeks leading up to the Race.
The 2024 planning committee meetings will be held at 4:00 PM at the Seaside Neighborhood School, 3rd Building, 2nd Floor on the following dates:
- Thursday, September 21, 2023
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Thursday, October 19, 2023
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Thursday, November 16, 2023
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Thursday, December 14, 2023
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Thursday, January 18, 2024
We are specifically looking for committee members in the following areas:
- Corporate Sponsorship
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Silent Auction
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Taste of the Race
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Volunteers
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Community + Team Engagement
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Parking + Shuttle
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Race Day + Road Crew Set-Up
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Emergency Action Plan + Medical + Traffic Control
Please review the descriptions below and then click the button below to sign up. If you have questions or would like more information, please contact Teresa Horton, Executive Director of The Seaside School Foundation, at teresa@seasideschoolfoundation.org.
SIGN UP FOR THE 2024 RACE WEEKEND PLANNING COMMITTEE
CORPORATE SPONSORSHIP
Help open the door to more corporate partnerships. This committee assists with sponsor research, outreach, and fulfillment, as well as greeting sponsors for race day set-up and race day, ensuring they have everything they need.
- Teresa Horton
- Solicitation
- Activation
- Sponsor/business liaison
- Stewardship
- Virtual Runner Bag
- Race Expo
SILENT AUCTION
Secures donations from the broader community that will be sold through the silent auctions. Members will identify the most sought-after items based on data from past events and seek new and exciting items to complement an event’s past success. Click here for more information on the silent auction.
- Procurement
- Set-Up Logistics
- Marketing
- Online + Inventory management
Click here for the silent auction donation form.
TASTE OF THE RACE
Coordinates and oversees the set-up, production, and clean-up of the event. All operational decisions are handled by this committee, including catering, décor, entertainment, and programs.
- TOTR VIP event
- TOTR GA event
- Logistics Coordinator
VOLUNTEERS
With over 500 volunteers helping at the race, volunteers are the key to our success! Under the direction of Erika from Spearhead, this group will help with recruitment, making assignments, orientation, training, logistics, race day volunteer management and support, managing the Volunteer Tent, and creating volunteer appreciation materials post-race.
- Sign-up Management
- SNS Student and Staff Volunteer Coordinator
- SCHS Student and Staff Volunteer Coordinator
- Taste of the Race Volunteer Coordinator
- Race and Community Expo Coordinator
- Parking Volunteer Coordinator
- Race Course Volunteer Coordinator
- Race Day Hospitality Volunteer Coordinator
- Finish Line Volunteer Coordinator
- Post-Race Clean-Up Crew Coordinator
COMMUNITY + TEAM ENGAGEMENT
Power in numbers! This committee works on developing and growing the number of teams that register. This includes recruitment (specifically with corporate partners), team captain kick-off events, Team Tailgate (on race day), team incentives, and assisting with marketing strategies and materials for teams in regard to recruitment and fundraising
- Corporate Teams Recruitment
- Local Teams Recruitment
- Team Race Day Activities
PARKING + SHUTTLE
- Race Weekend Shuttle
- Race Weekend Volunteer and Staff parking
- Seaside VIP Sunday parking
RACE DAY SET-UP
- Signage
- Water Stations
- Trash
EMERGENCY ACTION PLAN + MEDICAL + TRAFFIC CONTROL
- WCSO + SWFD Liaison
- Ascension Sacred Heart Liaison
- Volunteer Liaison
SIGN UP FOR THE 2024 RACE WEEKEND PLANNING COMMITTEE
